Standing Rules, DKG Society International, Gamma Chapter
,Name: The name of the chapter shall be Gamma Chapter (3), Illinois State Organization of the Delta Kappa Gamma Society International.
The purposes of Gamma Chapter shall be the seven purposes of the Delta Kappa Gamma Society International and those of Illinois State Organization.
1.0 Attendance
1.1 All members (active, reserve, honorary) are encouraged to attend regularly scheduled meetings during a school year. (Sept.-May). Guests are always welcome.
1.2 Reserve status may be granted upon request to an active member facing challenging circumstances that prohibit regular attendance for a year, i.e., spouse, child, parental illness, or extraordinary responsibilities. Decision to grant is weighed on a year-to-year basis.
2.0 Officers
2.1 Elected officers of Gamma Chapter shall be president, vice-president, and secretary.
2.2 If two or more candidates are nominated for an office, voting must be done by written ballot; one candidate for each office permits a voice vote.
2.3 Officers elected at the March meeting shall be installed at the May meeting.
2.4 A treasurer shall be appointed each biennium on recommendation of the president.
2.5 A parliamentarian and a webmaster shall be appointed by the president for her biennium.
2.6 The filling of vacancies shall be in accordance with the Delta Kappa Gamma International Constitution.
2.7 The chapter officers (elected and appointed) constitute the Executive Committee.
3.0 Executive Board
3.1 The members of the Executive Board shall be the elected officers, the treasurer, the parliamentarian, the webmaster, the immediate past-president, and the chairs of standing committees. The past President advises current president and officers. If the immediate past president cannot participate; the president can appoint a previous past president to serve during her biennium.
3.2 The chairs of special committees shall attend at the president’s request.
3.3 Voting members of the Executive Board shall be the elected officers, the immediate past-president, and the chairs of standing committees. The treasurer is ex-officio with vote; the parliamentarian and webmaster shall be ex-officio without vote.
3.4 A quorum for the Executive Board to conduct business shall be 9 or more voting members of the board.
3.5 Voting of the Executive Board to conduct business shall be by majority.
3.6 The Executive Board shall vote to recommend the budget prepared by the Finance Committee.
3.7 The Executive Board shall meet three times a year and at other times upon the call of the president(s).
4.0 President
4.1 Co-presidents may be elected by the chapter with chapter support for expenses.
4.2 The president(s) shall preside at all regularly scheduled chapter meetings and Executive Board meetings.
4.3 The president(s) shall appoint standing committee chairs and members as well as additional special committees as the need arises.
4.4 A president shall be empowered to sign checks in the absence of the treasurer; to have this power the president shall have her signature registered at the banking institution used by the chapter.
4.5 The chapter president(s) shall present to the treasurer a statement of her/their expenses following her/their attendance at each state convention, each state Executive Board meeting and any other meeting at which her/their attendance is required. Her/their travel expenses shall be reimbursed at the current Illinois State Organization mileage rate. She/they shall also be reimbursed one-half of a double motel room, if overnight accommodations are required. These expenses shall be allowed to the limit of the amount specified in the chapter budget.
4.6 The meal expense at the president’s banquet of the state convention shall be paid by the chapter.
4.7 The president(s) shall make arrangements for the publication of the newsletter, working closely with the communications chair and committee.
5.0 Vice-President
5.1 In the absence of the president(s), the vice-president shall preside at the chapter meetings.
5.2 The vice-president shall be chair of the program committee
6.0 Secretary
6.1 The secretary must keep an accurate recording of regularly scheduled meetings and Executive Board meetings. These minutes will be presented for approval at the next regularly scheduled meeting, and then permanently filed.
6.2 The secretary is responsible for handling all incoming and outgoing chapter correspondence as well as sharing correspondence with members at monthly meetings.
6.3 The secretary shall record in the chapter minutes the member's name, reason, and the date of any termination of membership.
7.0 Treasurer
7.1 The chapter treasurer is responsible for the collection and disbursements of all budgeted monies and meeting deadline dates.
7.2 The treasurer shall be responsible for ordering the president’s pin and presenting it to the chapter president at her installation.
7.3 At the death of a Gamma member, the treasurer will send to some Delta Kappa Gamma fund a contribution of $25 in memory of the deceased.
7.4 The treasurer shall notify a member of the amount due as a result of a cancelled reservation not being filled by a replacement.
7.5 The treasurer is responsible for maintaining an accurate and current membership roster. The treasurer shall notify any member who is dropped for nonpayment of dues.
7.6 Members requesting reimbursement for expenses shall present their statements to the chapter treasurer within the month they are incurred or two weeks before the end of the fiscal year ending June 30.
8.0 Parliamentarian
8.1 The Parliamentarian shall advise the president(s) on the order of the meeting according to the Delta Kappa Gamma Constitution and International Rules, Gamma Chapter Rules, and Robert’s Rules of Order Newly Revised.
9.0 Webmaster
9.1 The webmaster shall be responsible for updating and maintaining the chapter’s webpage.
10.0 Society Business Standing Committees
10.1 Finance Committee
A. The Finance Committee shall develop the annual Gamma budget consisting of anticipated receipts and disbursements according to state guidelines and on state forms. A copy shall be submitted to the State Finance Chair by the August 1st deadline.
B. The Finance Committee shall recommend the annual budget to the Executive Board at its March meeting. The Executive Board will recommend the budget for a vote of the membership at the April or May meeting. Written suggestions for later changes to the approved budget shall be submitted to the Finance Committee and shall be considered by the Executive Board at its subsequent meetings.
C. As funds permit, the Finance Committee shall recommend contributions to Delta Kappa Gamma funds: chapter, state, and international.
D. Auditing of the treasurer’s records by two or more members of the Finance Committee shall be done at the end of the fiscal year. At the first chapter meeting of each year, a report of the audit shall be made.
10.2 Nominations Committee
A. The immediate past president shall serve as chair of the Nominations Committee consisting of four members, three of whom are appointed by the president.
B. The Nominations Committee shall present the slate of officers at the February meeting of the second year of the biennium.
C. The Nominations Committee shall assist the President to conduct the election of officers at the March meeting of the second year of the biennium.
D. The Nominations Committee shall conduct installation of officers at the May meeting at the end of the biennium.
E. The Nominations Committee shall submit the Gamma Chapter recommendations for the Illinois State Organization Achievement Award.
10.3 Rules Committee
A. The Rules Committee shall review chapter rules each biennium and present recommended changes in writing to the Executive Board for approval.
B. The Rules Committee shall present recommended changes in writing at a chapter meeting one month before membership voting.
C. The Rules Committee shall make editorial changes in grammar or referencing to reflect the desire of the membership without a vote.
10.4 Membership Committee
A. Members of Gamma Chapter must meet Delta Kappa Gamma International membership requirements.
B. A recommendation of a candidate for membership must include the signatures of at least one Gamma member on the recommendation form.
C. One sponsor or designee shall present pertinent candidate information preceding voting.
D. The Membership Committee shall present the name(s) of candidates for membership to the chapter. Any candidate receiving at least four-fifths favorable vote is elected to membership.
E. Following the voting, the Membership Committee (or an Executive Board member designated by the president) shall issue a written invitation to the candidates.
F. The Membership Committee shall schedule, plan, and conduct an orientation for candidates for membership at least one week before initiation.
G. Induction of new members will be held when needed. There is an induction fee of $10.00 ($7.50 stays with the chapter, $2.50 goes to the state.) New members are members as soon as they pay their dues.
H. Honorary membership shall be granted to women whose service to education and/or to the community has been distinguished and whose ideals and attainment are high.
I. Members can request reinstatement at either active or reserve status given that they meet the criteria.
J. Any request in writing by a member regarding disposition of her key/pin in the event of death shall be held by the membership chair.
K. An invitation for collegiate membership may be extended to a female enrolled in an institution offering a degree in education and intending to continue in education. She must be in the last two years of undergraduate work or a graduate student intending to become an educator.
L. Eligible collegiate members must submit a vitae/resume highlighting academic, leadership, and service as well as a letter from an education program instructor to be considered for membership in Gamma.
M. Collegiate members will pay $20.00 for International dues and $10.00 for Gamma Chapter dues.
N. When a collegiate member is employed as an educator, she will become an active member. If she does not become an educator, her collegiate membership will expire.
10.5 Communications & Publicity Committee
A. This committee shall consist of the yearbook chair and the newsletter editor and the webmaster.
B. The yearbook chair shall make arrangements for the publication of the yearbook.
C. The newsletter editor shall publish a newsletter regularly to inform the membership of Gamma news and meetings.
D. The webmaster shall be responsible for updating and maintaining the chapter’s website.
E. The committee shall submit articles concerning chapter meetings to local newspapers and The Newscaster, DKG Illinois State Organization.
11. Society Mission & Purpose Standing Committees
11.1 Program Committee
A. The chair of the Program Committee shall be the Vice-President.
B. The chair solicits ideas for programs, prepares the detailed schedule for Executive Board review at the first summer meeting, and coordinates programs throughout the biennium with assistance from Social, Reservation and Courtesy Committee members and others as designated in the program.
11.2 Social, Reservation & Courtesy Committee
A. The Vice President of Program shall chair this committee.
B. Members of the Social, Reservation, and Courtesy Committee will be someone chosen from each locale for the purposes of reservation and courtesy.
C. Committee members will be notified by the vice-president for program of meeting details and reservation deadline.
D. The caller(s) of the host town shall be responsible for set-up, collection of meal cost, and clean-up, unless the meal is catered.
E. The caller(s) will notify all members of meeting details and notify the vice-president of program of the names of members with reservations.
F. When a Gamma member is ill or in the hospital for a short time (3 to 4 days), a get-well card will be sent by the SRC caller.
G. When a Gamma member is critically ill or has a long illness, a rose bowl is sent once sent by the SRC caller.
H. A rose bowl will be sent to a Gamma member at the death of a parent, husband, or child sent by the SRC caller.
I. A sympathy card will be sent to a Gamma member at the death of a brother, sister, grandchild, grandparent, or other family member not otherwise specified sent by the SRC caller.
11.3 Educational Excellence Committee (Gamma Grant-in-Aid, Gamma Chapter Recruitment Grant, Supporting Early Educators, Gamma Chapter Stipend, State and International Scholarships)
A. The Educational Excellence Committee is responsible for disseminating information concerning the Gamma Chapter Recruitment Grant (in even numbered years) to university female students pursuing degrees in education in the Gamma area. The committee shall select the chapter nominee, present the Chapter Recruitment Grant, and forward that nominee to the Illinois State Organization First Vice President for consideration for the Illinois State Organization Grant-in-Aid.
B. The Educational Excellence Committee is responsible for disseminating information concerning the Gamma Chapter Grant-in-Aid (in odd numbered years) to college/university female students pursuing degrees in any field of study in the Gamma area. The committee shall select the chapter nominee, present the Chapter Grant-in-Aid, and forward that nominee to the Illinois State Organization First Vice President for consideration for DKG's Illinois State Organization Grant-in-Aid.
C. The Educational Excellence Committee will disseminate information about monetary support to non-tenured female teachers (SEE) in Gamma chapter area schools and encourage their applications for chapter support.
D. The Educational Excellence Committee shall encourage members to apply for the chapter stipend, and for state and international scholarships.
E. Monies for the Gamma Chapter Recruitment Grant (even years), Gamma Grant-in-Aid (odd years), Supporting Early Educators (SEE) projects, and Chapter stipend will be partially funded by special projects.
11.4 Literacy Committee
A. The committee shall encourage members to participate in ongoing literacy projects. For example, members are encouraged to bring new or used books appropriate for distribution to children’s programs.
11.5 International Projects Committee
A. The committee shall recommend to the members support of worthy projects as suggested by Illinois State Organization or Delta Kappa Gamma Society International.
11.6 Research Committee
A. The committee is responsible for handling any research project initiated at the international, state or chapter level.
11.7 Legislation Committee
A. The committee shall keep the members informed regarding current legislation. The Legislation chair will also be the U.S. Forum Representative.
11.8 Women in the Arts and Music Committee
The committee shall encourage members to attend the Illinois State Organization Creative Arts Retreat held each year. The committee is responsible for the Student Literary Arts Recognition Program and submitting recommendations for the Josephine O’Neil Arts Award. The committee shall also encourage members to participate in singing and/or provide music for chapter meetings.
11.9 Historian and Photography Committee
A. The committee shall maintain the history of the chapter and shall take pictures of activities at chapter meetings, conventions, and workshops.
12. Chapter Members’ Responsibilities
12.1 Chapter members shall pay all dues and fees before June 30 for the following fiscal year.
12.2 Payment for meal expenses incurred at all local, state, regional, and international meetings shall be the chapter member’s responsibility. Collegiate members will pay a $2.00 flat rate for chapter meeting meals except for meals ordered from a restaurant menu; these would be the full responsibility of the collegiate member.
12.3 Cancelled reservations requiring chapter payment must be paid by the individual requesting the reservation unless the reservation is filled by a replacement.
12.4 Members are encouraged to wear their pins/keys to all meetings.
12.5 Each chair of a standing committees shall keep a binder of planned and completed activities to give to the incoming chair of her committee at the end of the biennium.
13. Meetings
13.1 The chapter will have a minimum of four business meetings per year. Members may participate in meetings electronically..
13.2 A quorum for chapter voting shall be 25 percent of the voting membership. If a quorum is not reached at an in-person or Zoom meeting, votes may be taken by email/snail mail; however, those vote outcomes must be ratified at the next in-person or Zoom meeting with a quorum present.
13.3 All active and reserve members are eligible to vote.
14. Keys/Pins
14.1 Only members of the Society are permitted to wear the key/pin and are encouraged to wear it to all chapter, state, regional, and international meetings as well as other educational meetings.
14.2 When a member resigns or is dropped, she may surrender her key/pin to the chapter.
14.3 Keys/pins returned to the chapter shall be kept with the treasurer's materials. Such pins may be given or sold to inductees or member who have lost their pins. .
14.4 Disposition of a deceased member's key and a past president's pin shall be made according to the request of the member if such a request has been previously made in writing; the request shall be held by the membership chair.
15. Amendments and Revisions
15.1 Proposed amendments may be submitted in writing by any member to the Rules Committee.
15.2 Amendments and revisions as proposed by the chapter Rules Committee shall be presented to the Executive Board. Following Executive Board recommendation, the amendments and revisions will be presented at a regular chapter meeting. They will be published prior to presentation.
15.3 Voting on the rule changes shall occur at the following regular chapter meeting.
15.4 When previous notice has been given, only a majority vote of the membership in attendance is needed.
16. Dissolutions
A. When a chapter is considering dissolution:
16.1 The state president shall be notified, immediately, by the chapter president, state ambassador, or mentor.
16.2 The state president or assigned designee shall meet with the chapter members to hear chapter concerns, explore options to resolve problems, develop strategies for resolution, and assist in implementing strategies.
16.3 No official vote shall be taken prior to this meeting.
16.4 During this consultation period, the state president follows the Constitution.
16.5 When resolution cannot be achieved, the state president shall authorize the chapter dissolution vote by written ballot.
16.6 All chapter members shall be notified by mail, thirty (30) days prior to the meeting at which the dissolution vote will be taken.
16.7 Following a majority vote of the chapter membership, the dissolution motion will be presented to the State Executive Board for action.
B. When the chapter dissolution is approved by the State Executive Board:
16.1 The charter must be returned to the state organization to be forwarded to Society headquarters.
16.2 Remaining chapter funds are to be sent to the state treasurer and deposited in the Available Fund.
16.3 Chapter paraphernalia, chapter records, and Society publications shall be sent to the state organization archives and made available for use.
16.4 Those member desiring to maintain membership shall transfer to other chapters upon application to International Headquarters.
16.5 Other chapters may seek permission to send letters of invitation and transfer forms to members of the dissolving chapter after the dissolution vote has passed.
16.6 The state Executive Board is responsible for deciding whether to reuse the Greek name of the dissolved chapter. Constitution, Article XIX 9/12
16.7 The Illinois State Organization Executive Committee will determine biennially the disposition of future paraphernalia and possessions. The Official Register of Initiates of the dissolved chapter shall be placed in the Illinois State Organization Archives.
Adopted March 2001
Revised October 2009
Revised May 2017
Revised November 2020
Revised July 2021
The purposes of Gamma Chapter shall be the seven purposes of the Delta Kappa Gamma Society International and those of Illinois State Organization.
1.0 Attendance
1.1 All members (active, reserve, honorary) are encouraged to attend regularly scheduled meetings during a school year. (Sept.-May). Guests are always welcome.
1.2 Reserve status may be granted upon request to an active member facing challenging circumstances that prohibit regular attendance for a year, i.e., spouse, child, parental illness, or extraordinary responsibilities. Decision to grant is weighed on a year-to-year basis.
2.0 Officers
2.1 Elected officers of Gamma Chapter shall be president, vice-president, and secretary.
2.2 If two or more candidates are nominated for an office, voting must be done by written ballot; one candidate for each office permits a voice vote.
2.3 Officers elected at the March meeting shall be installed at the May meeting.
2.4 A treasurer shall be appointed each biennium on recommendation of the president.
2.5 A parliamentarian and a webmaster shall be appointed by the president for her biennium.
2.6 The filling of vacancies shall be in accordance with the Delta Kappa Gamma International Constitution.
2.7 The chapter officers (elected and appointed) constitute the Executive Committee.
3.0 Executive Board
3.1 The members of the Executive Board shall be the elected officers, the treasurer, the parliamentarian, the webmaster, the immediate past-president, and the chairs of standing committees. The past President advises current president and officers. If the immediate past president cannot participate; the president can appoint a previous past president to serve during her biennium.
3.2 The chairs of special committees shall attend at the president’s request.
3.3 Voting members of the Executive Board shall be the elected officers, the immediate past-president, and the chairs of standing committees. The treasurer is ex-officio with vote; the parliamentarian and webmaster shall be ex-officio without vote.
3.4 A quorum for the Executive Board to conduct business shall be 9 or more voting members of the board.
3.5 Voting of the Executive Board to conduct business shall be by majority.
3.6 The Executive Board shall vote to recommend the budget prepared by the Finance Committee.
3.7 The Executive Board shall meet three times a year and at other times upon the call of the president(s).
4.0 President
4.1 Co-presidents may be elected by the chapter with chapter support for expenses.
4.2 The president(s) shall preside at all regularly scheduled chapter meetings and Executive Board meetings.
4.3 The president(s) shall appoint standing committee chairs and members as well as additional special committees as the need arises.
4.4 A president shall be empowered to sign checks in the absence of the treasurer; to have this power the president shall have her signature registered at the banking institution used by the chapter.
4.5 The chapter president(s) shall present to the treasurer a statement of her/their expenses following her/their attendance at each state convention, each state Executive Board meeting and any other meeting at which her/their attendance is required. Her/their travel expenses shall be reimbursed at the current Illinois State Organization mileage rate. She/they shall also be reimbursed one-half of a double motel room, if overnight accommodations are required. These expenses shall be allowed to the limit of the amount specified in the chapter budget.
4.6 The meal expense at the president’s banquet of the state convention shall be paid by the chapter.
4.7 The president(s) shall make arrangements for the publication of the newsletter, working closely with the communications chair and committee.
5.0 Vice-President
5.1 In the absence of the president(s), the vice-president shall preside at the chapter meetings.
5.2 The vice-president shall be chair of the program committee
6.0 Secretary
6.1 The secretary must keep an accurate recording of regularly scheduled meetings and Executive Board meetings. These minutes will be presented for approval at the next regularly scheduled meeting, and then permanently filed.
6.2 The secretary is responsible for handling all incoming and outgoing chapter correspondence as well as sharing correspondence with members at monthly meetings.
6.3 The secretary shall record in the chapter minutes the member's name, reason, and the date of any termination of membership.
7.0 Treasurer
7.1 The chapter treasurer is responsible for the collection and disbursements of all budgeted monies and meeting deadline dates.
7.2 The treasurer shall be responsible for ordering the president’s pin and presenting it to the chapter president at her installation.
7.3 At the death of a Gamma member, the treasurer will send to some Delta Kappa Gamma fund a contribution of $25 in memory of the deceased.
7.4 The treasurer shall notify a member of the amount due as a result of a cancelled reservation not being filled by a replacement.
7.5 The treasurer is responsible for maintaining an accurate and current membership roster. The treasurer shall notify any member who is dropped for nonpayment of dues.
7.6 Members requesting reimbursement for expenses shall present their statements to the chapter treasurer within the month they are incurred or two weeks before the end of the fiscal year ending June 30.
8.0 Parliamentarian
8.1 The Parliamentarian shall advise the president(s) on the order of the meeting according to the Delta Kappa Gamma Constitution and International Rules, Gamma Chapter Rules, and Robert’s Rules of Order Newly Revised.
9.0 Webmaster
9.1 The webmaster shall be responsible for updating and maintaining the chapter’s webpage.
10.0 Society Business Standing Committees
10.1 Finance Committee
A. The Finance Committee shall develop the annual Gamma budget consisting of anticipated receipts and disbursements according to state guidelines and on state forms. A copy shall be submitted to the State Finance Chair by the August 1st deadline.
B. The Finance Committee shall recommend the annual budget to the Executive Board at its March meeting. The Executive Board will recommend the budget for a vote of the membership at the April or May meeting. Written suggestions for later changes to the approved budget shall be submitted to the Finance Committee and shall be considered by the Executive Board at its subsequent meetings.
C. As funds permit, the Finance Committee shall recommend contributions to Delta Kappa Gamma funds: chapter, state, and international.
D. Auditing of the treasurer’s records by two or more members of the Finance Committee shall be done at the end of the fiscal year. At the first chapter meeting of each year, a report of the audit shall be made.
10.2 Nominations Committee
A. The immediate past president shall serve as chair of the Nominations Committee consisting of four members, three of whom are appointed by the president.
B. The Nominations Committee shall present the slate of officers at the February meeting of the second year of the biennium.
C. The Nominations Committee shall assist the President to conduct the election of officers at the March meeting of the second year of the biennium.
D. The Nominations Committee shall conduct installation of officers at the May meeting at the end of the biennium.
E. The Nominations Committee shall submit the Gamma Chapter recommendations for the Illinois State Organization Achievement Award.
10.3 Rules Committee
A. The Rules Committee shall review chapter rules each biennium and present recommended changes in writing to the Executive Board for approval.
B. The Rules Committee shall present recommended changes in writing at a chapter meeting one month before membership voting.
C. The Rules Committee shall make editorial changes in grammar or referencing to reflect the desire of the membership without a vote.
10.4 Membership Committee
A. Members of Gamma Chapter must meet Delta Kappa Gamma International membership requirements.
B. A recommendation of a candidate for membership must include the signatures of at least one Gamma member on the recommendation form.
C. One sponsor or designee shall present pertinent candidate information preceding voting.
D. The Membership Committee shall present the name(s) of candidates for membership to the chapter. Any candidate receiving at least four-fifths favorable vote is elected to membership.
E. Following the voting, the Membership Committee (or an Executive Board member designated by the president) shall issue a written invitation to the candidates.
F. The Membership Committee shall schedule, plan, and conduct an orientation for candidates for membership at least one week before initiation.
G. Induction of new members will be held when needed. There is an induction fee of $10.00 ($7.50 stays with the chapter, $2.50 goes to the state.) New members are members as soon as they pay their dues.
H. Honorary membership shall be granted to women whose service to education and/or to the community has been distinguished and whose ideals and attainment are high.
I. Members can request reinstatement at either active or reserve status given that they meet the criteria.
J. Any request in writing by a member regarding disposition of her key/pin in the event of death shall be held by the membership chair.
K. An invitation for collegiate membership may be extended to a female enrolled in an institution offering a degree in education and intending to continue in education. She must be in the last two years of undergraduate work or a graduate student intending to become an educator.
L. Eligible collegiate members must submit a vitae/resume highlighting academic, leadership, and service as well as a letter from an education program instructor to be considered for membership in Gamma.
M. Collegiate members will pay $20.00 for International dues and $10.00 for Gamma Chapter dues.
N. When a collegiate member is employed as an educator, she will become an active member. If she does not become an educator, her collegiate membership will expire.
10.5 Communications & Publicity Committee
A. This committee shall consist of the yearbook chair and the newsletter editor and the webmaster.
B. The yearbook chair shall make arrangements for the publication of the yearbook.
C. The newsletter editor shall publish a newsletter regularly to inform the membership of Gamma news and meetings.
D. The webmaster shall be responsible for updating and maintaining the chapter’s website.
E. The committee shall submit articles concerning chapter meetings to local newspapers and The Newscaster, DKG Illinois State Organization.
11. Society Mission & Purpose Standing Committees
11.1 Program Committee
A. The chair of the Program Committee shall be the Vice-President.
B. The chair solicits ideas for programs, prepares the detailed schedule for Executive Board review at the first summer meeting, and coordinates programs throughout the biennium with assistance from Social, Reservation and Courtesy Committee members and others as designated in the program.
11.2 Social, Reservation & Courtesy Committee
A. The Vice President of Program shall chair this committee.
B. Members of the Social, Reservation, and Courtesy Committee will be someone chosen from each locale for the purposes of reservation and courtesy.
C. Committee members will be notified by the vice-president for program of meeting details and reservation deadline.
D. The caller(s) of the host town shall be responsible for set-up, collection of meal cost, and clean-up, unless the meal is catered.
E. The caller(s) will notify all members of meeting details and notify the vice-president of program of the names of members with reservations.
F. When a Gamma member is ill or in the hospital for a short time (3 to 4 days), a get-well card will be sent by the SRC caller.
G. When a Gamma member is critically ill or has a long illness, a rose bowl is sent once sent by the SRC caller.
H. A rose bowl will be sent to a Gamma member at the death of a parent, husband, or child sent by the SRC caller.
I. A sympathy card will be sent to a Gamma member at the death of a brother, sister, grandchild, grandparent, or other family member not otherwise specified sent by the SRC caller.
11.3 Educational Excellence Committee (Gamma Grant-in-Aid, Gamma Chapter Recruitment Grant, Supporting Early Educators, Gamma Chapter Stipend, State and International Scholarships)
A. The Educational Excellence Committee is responsible for disseminating information concerning the Gamma Chapter Recruitment Grant (in even numbered years) to university female students pursuing degrees in education in the Gamma area. The committee shall select the chapter nominee, present the Chapter Recruitment Grant, and forward that nominee to the Illinois State Organization First Vice President for consideration for the Illinois State Organization Grant-in-Aid.
B. The Educational Excellence Committee is responsible for disseminating information concerning the Gamma Chapter Grant-in-Aid (in odd numbered years) to college/university female students pursuing degrees in any field of study in the Gamma area. The committee shall select the chapter nominee, present the Chapter Grant-in-Aid, and forward that nominee to the Illinois State Organization First Vice President for consideration for DKG's Illinois State Organization Grant-in-Aid.
C. The Educational Excellence Committee will disseminate information about monetary support to non-tenured female teachers (SEE) in Gamma chapter area schools and encourage their applications for chapter support.
D. The Educational Excellence Committee shall encourage members to apply for the chapter stipend, and for state and international scholarships.
E. Monies for the Gamma Chapter Recruitment Grant (even years), Gamma Grant-in-Aid (odd years), Supporting Early Educators (SEE) projects, and Chapter stipend will be partially funded by special projects.
11.4 Literacy Committee
A. The committee shall encourage members to participate in ongoing literacy projects. For example, members are encouraged to bring new or used books appropriate for distribution to children’s programs.
11.5 International Projects Committee
A. The committee shall recommend to the members support of worthy projects as suggested by Illinois State Organization or Delta Kappa Gamma Society International.
11.6 Research Committee
A. The committee is responsible for handling any research project initiated at the international, state or chapter level.
11.7 Legislation Committee
A. The committee shall keep the members informed regarding current legislation. The Legislation chair will also be the U.S. Forum Representative.
11.8 Women in the Arts and Music Committee
The committee shall encourage members to attend the Illinois State Organization Creative Arts Retreat held each year. The committee is responsible for the Student Literary Arts Recognition Program and submitting recommendations for the Josephine O’Neil Arts Award. The committee shall also encourage members to participate in singing and/or provide music for chapter meetings.
11.9 Historian and Photography Committee
A. The committee shall maintain the history of the chapter and shall take pictures of activities at chapter meetings, conventions, and workshops.
12. Chapter Members’ Responsibilities
12.1 Chapter members shall pay all dues and fees before June 30 for the following fiscal year.
12.2 Payment for meal expenses incurred at all local, state, regional, and international meetings shall be the chapter member’s responsibility. Collegiate members will pay a $2.00 flat rate for chapter meeting meals except for meals ordered from a restaurant menu; these would be the full responsibility of the collegiate member.
12.3 Cancelled reservations requiring chapter payment must be paid by the individual requesting the reservation unless the reservation is filled by a replacement.
12.4 Members are encouraged to wear their pins/keys to all meetings.
12.5 Each chair of a standing committees shall keep a binder of planned and completed activities to give to the incoming chair of her committee at the end of the biennium.
13. Meetings
13.1 The chapter will have a minimum of four business meetings per year. Members may participate in meetings electronically..
13.2 A quorum for chapter voting shall be 25 percent of the voting membership. If a quorum is not reached at an in-person or Zoom meeting, votes may be taken by email/snail mail; however, those vote outcomes must be ratified at the next in-person or Zoom meeting with a quorum present.
13.3 All active and reserve members are eligible to vote.
14. Keys/Pins
14.1 Only members of the Society are permitted to wear the key/pin and are encouraged to wear it to all chapter, state, regional, and international meetings as well as other educational meetings.
14.2 When a member resigns or is dropped, she may surrender her key/pin to the chapter.
14.3 Keys/pins returned to the chapter shall be kept with the treasurer's materials. Such pins may be given or sold to inductees or member who have lost their pins. .
14.4 Disposition of a deceased member's key and a past president's pin shall be made according to the request of the member if such a request has been previously made in writing; the request shall be held by the membership chair.
15. Amendments and Revisions
15.1 Proposed amendments may be submitted in writing by any member to the Rules Committee.
15.2 Amendments and revisions as proposed by the chapter Rules Committee shall be presented to the Executive Board. Following Executive Board recommendation, the amendments and revisions will be presented at a regular chapter meeting. They will be published prior to presentation.
15.3 Voting on the rule changes shall occur at the following regular chapter meeting.
15.4 When previous notice has been given, only a majority vote of the membership in attendance is needed.
16. Dissolutions
A. When a chapter is considering dissolution:
16.1 The state president shall be notified, immediately, by the chapter president, state ambassador, or mentor.
16.2 The state president or assigned designee shall meet with the chapter members to hear chapter concerns, explore options to resolve problems, develop strategies for resolution, and assist in implementing strategies.
16.3 No official vote shall be taken prior to this meeting.
16.4 During this consultation period, the state president follows the Constitution.
16.5 When resolution cannot be achieved, the state president shall authorize the chapter dissolution vote by written ballot.
16.6 All chapter members shall be notified by mail, thirty (30) days prior to the meeting at which the dissolution vote will be taken.
16.7 Following a majority vote of the chapter membership, the dissolution motion will be presented to the State Executive Board for action.
B. When the chapter dissolution is approved by the State Executive Board:
16.1 The charter must be returned to the state organization to be forwarded to Society headquarters.
16.2 Remaining chapter funds are to be sent to the state treasurer and deposited in the Available Fund.
16.3 Chapter paraphernalia, chapter records, and Society publications shall be sent to the state organization archives and made available for use.
16.4 Those member desiring to maintain membership shall transfer to other chapters upon application to International Headquarters.
16.5 Other chapters may seek permission to send letters of invitation and transfer forms to members of the dissolving chapter after the dissolution vote has passed.
16.6 The state Executive Board is responsible for deciding whether to reuse the Greek name of the dissolved chapter. Constitution, Article XIX 9/12
16.7 The Illinois State Organization Executive Committee will determine biennially the disposition of future paraphernalia and possessions. The Official Register of Initiates of the dissolved chapter shall be placed in the Illinois State Organization Archives.
Adopted March 2001
Revised October 2009
Revised May 2017
Revised November 2020
Revised July 2021